Hawaiian State Public Library System (HSPLS)
Hawaiian State Public Library System (HSPLS)
Industry
State Sector/Public Services
Geography
USA
Consulting
Training Services
Nintex Workflow & Process Automation
technologies
SharePoint
Windows Server Hyper-V
Challenges/
Goals
Automate manuals steps and eliminate redundant steps in the system
Eliminate reliance on paper
Provide a one-stop-service
Solution/
Approach
Understanding the power of the SharePoint platform and because HSPLS was already an active user of SharePoint, Synergy recommended leveraging their existing Web infrastructure in order to architect the solution. With that decision made, Synergy embarked on a series of requirements gathering sessions which gave us not only an understanding for the existing processes, but a look into the culture of the organization and sense of the required improvements.
The Synergy team then worked closely with the HSPLS team to define a functional specification that defined the workflow process, the lists and libraries that would be built, the required metadata columns and the views that would be required.
Once the specifications were signed off, Synergy proceeded to build out the solution by creating the Ordering site, required lists and libraries and developing the various workflows that were required.
The solution addressed both technical and cultural challenges by keeping list views for data entry primarily in datasheet views in order to provide a familiar interface for staff who were accustomed to doing tasks Excel spreadsheets.
"Working with the Hawaii Public Library gave us the opportunity to enhance their digital services and make information more accessible to the community. We're proud to have delivered a solution that aligns with their mission of public service and education.” Chris Bayot - Customer Lead
Results
The result was a “one-stop-service” with a user-friendly, intuitive solution that automated manual steps and provided custom views based on user roles. Workflows aggregated information and provided validations on ordering lists that previously took many hours to complete with paper. All branches are now connected and have visibility across the State ordering system.
Results
Reduction in operating costs
Simplified IT support
Time Savings from automating lengthy processes
Overview
The Hawaii State Public Library System (HSPL) has more than 50 branches located across seven (7) islands. Their mission is to provide Hawaii’s residents, in all walks of life, and at each stage in their lives, with access to education, information, programs and services, and to teach and nurture the love of reading and the habit of life-long learning.
Challenges/Goals
Automate manuals steps and eliminate redundant steps in the system
Eliminate reliance on paper
Provide a one-stop-service
Solution/Approach
Determine the platform (SharePoint)
Meet with stakeholders to understand both the process and the culture
Define the functional specifications
Build the solution to include a SharePoint site, lists, libraries and workflows
Summary Data
HSPLS provides library services across 7 islands in the State of Hawaii.